abcMallorca is currently looking for the right person to fill the role of Personal Assistant & Office Manager
Location: Palma Centre
abcMallorca is the leading luxury lifestyle publication, website and business networking club on the beautiful island of Mallorca. Established in 2003, abcMallorca publishes 10 editions of the magazine and has more than 3 million visitors annually to the website and around 2.500 business club members. This is a unique opportunity to work alongside the managing director of this exciting and rapidly growing publishing & Internet company.
We have ambitious goals for 2018 so this job is perfect for someone who thrives on challenging targets, thinks strategically and loves to work smartly.
What the job entails:
This role provides a great opportunity to be all encompassing! Supporting the Managing Director in her day to day tasks and managing the amazing team and the stylish office space.
Tasks will include but not limited to:
Providing a full PA service, including diary management, arranging appointments, dealing with /responding to emails and enquires, contact & task follow-ups…
Setting follow-up action plans after meeting and circulating minutes to participants etc.,
Co-ordinating travel arrangements and event organisation when required…
Managing important and confidential documentation relating to business activities;
Managing and screening telephone calls, meeting requests and enquires;
Meeting and greeting visitors;
Carrying out background research on related topics and presenting findings;
Producing documents, briefing papers, reports and presentations;
Organising and attending meetings and ensuring the manager is well prepared for meetings;
Liaising with staff, suppliers and clients;
What we are looking for…
Ideally someone who has 2 – 5 years office manager / personal assistant experience.
Speaks and writes English & Spanish fluently (this is essential) and German (an advantage).
Required skills and attributes:
Professional, organised, helpful & caring, and a willingness to work hard to get the job done!
Good knowledge of basic computer programs and Wordpress (an advantage).
Excellent communication skills and telephone manner, with the ability to resolve issues appropriately;
Ability to work under pressure and to tight deadlines in a high paced environment.
Excellent interpersonal skills with the ability to build effective relationships throughout the organisation to inspire trust and confidence;
Bring your creativity to work, think outside the box and resolving day to day issues while helping to building a good team spirt in the workplace.
Ability to research, digest, analyse and present material clearly and concisely;
Ability to work on your own initiative;
High level of attention to detail;
Flexible and adaptable to juggle a range of different tasks and work extra hours when required.
Start date: February 2018
How to apply:
Please send your CV in English together with a recent photo to firstname.lastname@example.org